6 ways to make an agenda Online meeting Your looks interesting
Most of them differ from face-to-face meetings in enthusiasm. Participation Or brainstormingOften, these online meetings are disregarded for one reason: Online meetings may be as quiet as a funeral where there are people. Alternately speaking to show mourning to the mourning listen Or it may be similar to a chaotic celebration of the sales department in the airline’s room after the important contract is closed. In which everyone interrupted each other without any material points or issues But you can avoid those situations
When you want to make online meetings come alive and are as effective as real meetings. Try these guidelines:
1. Use the official agenda
Do not inform the meeting agenda of the participants “Ask for opinions” to exchange ideas. And make decisions Instead of focusing on only the key points Schedule a formal agenda in writing and send it to participants at least two days in advance so they have time to review and prepare.
In addition, emphasize the meeting agenda throughout the meeting. (You will understand the reason When you continue reading)
2. Specify the topic in the question form
Avoid these unhealthy, general topics.
Sales for the 3rd quarter
Exhibition booth at ITH Conference
Competitor’s marketing campaign in August
But instead specify the topic as a question To make the discussion important and not off-topic:
What percentage of your quota can be made in the 3rd quarter?
Are exhibits at ITH trade shows worth the $ 35K and 2 days time?
What are the sales strategies that best respond to Logard’s August marketing campaign?
3. Define the format for each meeting topic
Specify the format for each topic in the written agenda: “For open discussions” “For reports only” “Question and answer sessions” “Survey participants” “For recommendations” “For decisions” Frequently The times the participants left the meeting and thought it was not worth their time. Since no decision has been made But as the meeting organizer Your objective may be to simply raise issues and gather information. Informing the group of objectives in advance will help them feel they have achieved their goal.
4. Allocate time to each topic
You can change the time between meetings. But give some time in advance so everyone can know what you expect If the agenda states that Deepak reports results from the lab and the time allocated is 5 minutes, he will not waste time working on a 30 minute slide presentation.
5. Inform the responsible person to prepare important information as well.
If you expect Jana to prepare the starting point for the discussion Don’t let her know by herself. Add her name on the agenda as “Responsible party” for her to be ready
6. Summary of information and the follow-up schedule for the agenda
Remember that the screen of a mobile phone or a pile of documents can be very distracting to the participants. Especially in online meetings Summary of important issues and decisions And write in a blank column on the proposed agenda, then in the last column Write follow-up actions: Who is responsible for what duties and must be accomplished by which day?
Presto, the completed agenda, will act as a meeting report. Send the complete meeting agenda back to participants and those who did not attend later. (Is a downloadable file for reference)!
The agenda can greatly ease your burden. Effective online meetings are complete!
What is a web conference? (Video conferencing / TV conferencing / video)?
Web conferencing (Video conferencing / TV / video conferencing) is a system that allows communication with people who are far away.It is possible to share video and audio and conduct meetings that are full of realism, similar to face-to-face meetings.
Video conferencing system (Teleconferencing) and video conferencing systems require expensive equipment (hardware) and dedicated cables.
The web conferencing system can be used immediately, as long as there is a computer and internet, a headset cable for talking, I can do it.
Seed · Limited planning “2018 video conferencing / Web meeting the latest market and current status of cloud video communication”